Job Description

The opportunity will provide daily and multi-faceted support to the Operations leaders, and their teams as needed.

The successful candidate will support daily business administrative activities, including supporting the preparation of presentations and reports, arranging meetings, tracking expenses and arranging travel (domestic and international), management of calendar, interfacing with external customers, and performing special assignments as required.

The individual will manage communications (telephone, email, instant messaging, etc.) and perform other administrative tasks as necessary to promote effective and efficient operation of the department.

The most qualified candidate must have the ability to understand the workflow of the organization and add value by being able to prioritize meeting requests and respond to phone calls on behalf of the Operations Director, as necessary.

Required Knowledge, Skills, and Abilities

• Demonstrated proficiency with Microsoft office suite tools (MS Outlook, MS Word, Power Point, Excel).

  Experience with calendar management, meeting scheduling and coordination, planning events, expense reports, and data reports.

  Experience in planning and coordinating complex international travel.

  Possess professional presence and phone/reception skills.

  Demonstrated excellent verbal and written communications skills.

  Professionalism, Discretion and Sensitivity.

  Basic proof reading and summarizing monthly reports and meeting minutes.

  Ability to work proactively, anticipating needs and suggesting assistance to improve Leaders' productivity.

• Attend calls and meetings; capture actions and maintain action list to ensure follow up.

  Coordinate materials prior to meetings and ensure pre-briefs are set up prior to, when appropriate.

  Proactively identify ways to enable greater productivity and efficiency in role.

  Accurately generate charts, tables, emails, reports, correspondence and other materials in a timely manner.

  Coordinate travel arrangements and prepare expense reports.

  Coordinate employee engagement meetings.

  Calendar Management.

  Establish follow-up system to ensure deadlines are met.

  Coordinate monthly reports.

  Ability to work overtime as required.